GENERAL INFORMATION

USAID DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW, PROCESSING, OR TRAINING) AND DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANT’S BANK ACCOUNTS.

1. SOLICITATION NO.: 72061524R10054
2. ISSUANCE DATE: July 22, 2024
3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: August 04, 2024 (4:30 PM East Africa Time).
4. POINT OF CONTACT: USAID Kenya and East Africa Human Resources, e-mail at [email protected]
5. POSITION TITLE: USAID Project Management Specialist (HIV Care and Treatment)
6. MARKET VALUE: 4,104,558.00 to Ksh. 6,977,740.00 KSH per year, equivalent to FSN-10 grade level in accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Kenya and East Africa. The salary range provided is inclusive of all allowances and annual bonus.  All applicable taxes will be deducted from the stated gross market rate. Final compensation will be negotiated within the listed market value.
7. PERIOD OF PERFORMANCE: Five (5) years estimated to start o/a January 20, 2024. The services provided under this contract are expected to be of a continuing nature that will be executed by USAID through a series of sequential contracts, subject to the availability of funds, the continued need for services and successful performance.
8. PLACE OF PERFORMANCE: Nairobi, Kenya; with possible travel as stated in the Statement of Duties.
9. ELIGIBLE OFFERORS: Open to qualified Cooperating Country National (CCN) (an individual who is a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country). Employees presently on probation are ineligible to apply.
10. SECURITY LEVEL REQUIRED: Security certification issued by the US Embassy RSO.

STATEMENT OF DUTIES:

General Statement of Purpose of the Contract

The US President's Emergency Plan for AIDS Relief {PEPFAR) represents the US government response to the global HIV/AIDS epidemic and is the largest commitment by any nation to address a single disease in history. Thanks to American leadership and generosity, alongside the work of many partners, PEPFAR has saved millions of lives, averted millions of infections and changed the course of the epidemic. As countries progress towards HIV/AIDS epidemic control, the point at which new HIV infections have decreased and fall below the total number of deaths among HIV-infected individuals, PEPFAR is now undertaking the challenge of controlling the pandemic.

The USAID Project Management Specialist {HIV/AIDS Care and Treatment) will provide programmatic and technical guidance in comprehensive HIV/AIDS care and treatment. The incumbent will serve as an Agreement Officer's Representative/Contract Officer's Representative {AOR/COR) or Activity Manager and provide oversight and direction to programs conducted by Implementing Partners {IPs) under Contract, Cooperative Agreement, and/or Grant. The incumbent will work collaboratively with other staff in the Health Office, other offices in the Mission, the Ministry of Health, and other development partners to support a coordinated, strategic approach to HIV/AIDS care and treatment programming.

The position is located in the USAID Office of Health, Population and Nutrition. The incumbent reports to the HIV/AIDS Team Lead and has no supervisory responsibility.

Statement of Duties to be Performed.

PROGRAM MANAGEMENT

Technical Guidance and Program Planning (50%)

• Provide technical guidance on HIV/AIDS care and treatment interventions, including providing guidance in the design, implementation, monitoring and evaluation of HIV/AIDS care and treatment programs.
• Provide technical guidance in quality and performance improvement. working with key stakeholders to improve the quality of facility and community-level HIV Care and Treatment services, by applying evidence-based guidelines, approaches, and tools.
• Through literature review, research and regular communication with local and international stakeholders, stay abreast of emerging developments in the national and global HIV Care and Treatment landscape, and advise accordingly, on how policies, strategies, and technical guidelines can most effectively be incorporated to enable the Mission to maintain fidelity and relevance in its HIV/AIDS Care and Treatment programs.
• Provide technical guidance to other PEPFAR agencies, technical counterparts in Ministry of Health, and to other national stakeholders to advance USAID, USG and PEPFAR strategic objectives related to key HIV/AIDS care and treatment interventions.
• Provide on-going technical assistance to USAID local partners to ensure that activities are evidence-based and that services are transparent, equitable, of high quality and responsive to client needs; that partners practice sound management and robust accounting; and that local partners are prepared to assume and sustain leadership. Work closely with other staff in the Health Office and across the Mission to optimize opportunities for cross-sectoral integration and leveraging of resources across the different program components.
• Effectively communicate and demonstrate technical leadership in interagency PEPFAR technical working groups to ensure USAID strategic priorities are represented, including participation in routine interagency technical discussions, presenting relevant sections of the quarterly PEPFAR country performance reviews, and annual PEPFAR COP strategic planning meetings.

Project Management (25%)

• Serve as an AOR/COR or Activity Manager on designated HIV/AIDS care and treatment programs.
• Work with IPs to develop strategic work plans with realistic and measurable targets to support effective implementation of the Mission's and PEPFAR HIV/AIDS care and treatment program.
• Review and approve annual work plans, monitoring and evaluation plans, quarterly reports and other key documents of assigned projects. Monitor program resources allocated for HIV care and treatment activities to ensure that they are being used rationally and that there are no cost overruns.
• Ensure quality of HIV/AIDS care and treatment services at facility and community-level through monitoring compliance to national and international guidelines, approaches and tools and provision of supportive supervisions to IPs.
• Provide technical and organizational development guidance to local organizations entailing transfer of knowledge and skills in HIV/AIDS care and treatment programming, implementation, monitoring and reporting, and quality improvement.
• Participate in project design for new activities, including drafting and obtaining approval for concept papers, writing scopes of work, evaluating applications/proposals, and starting up new projects.

Project Monitoring and Evaluation (15%)

• In collaboration with Strategic Information staff, regularly analyze and interpret HIV care and treatment data to generate key results and trends to assist the Mission maintain a highly nimble HIV/AIDS care and treatment program with proven achievement across PEPFAR treatment indicators.
• Contribute to data quality assessments to ensure the quality and reliability of program data.
• Participate in site visits to USAID supported programs to assess the quality of services, provide guidance to implementing partners on newly emerging and highly efficacious approaches to HIV/AIDS prevention, care and treatment interventions.
• Monitor project activities and make recommendations to resolve implementation obstacles to ensure judicious use of USG funds and effective implementation of HIV/AIDS care and treatment interventions.
• Contribute to and participate in HIV/AIDS related program evaluations to document and scaling up proven best practices.

Representation and Reporting (10%)

• Contribute to key annual and mid-term planning and reporting documents including the Country Operational Plan, Operational Plan, Congressional Budget Justifications, Technical Notifications, Quarterly, Semi-Annual and Annual Progress Reports, among others.
• Prepare reports and responses to a wide range of requirements including responding to requests for information from USAID/Washington, Congress and OGAC.
• Ensure that USAID successes, best practices and approaches are shared widely with partner country officials, private sector, civil society and other donors.
• Represent USAID and PEPFAR as needed at designated national, regional and international meetings that relate to HIV/AIDS.
• Prepare briefing papers, presentations and assist with site preparations for visits by delegations of high-level USG officials.

The contractor is eligible for temporary duty (TDY) travel to the United States, or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.

Prior Work Experience

At least three (3) years of progressively responsible, professional experience in HIV/AIDS. Of that experience, at least one (1) year with the USG, other multi-lateral or bi-lateral organizations, and/or NGOs. Increasingly responsible experience in the design, implementation, monitoring and evaluation of HIV/AIDS care and treatment initiatives in developing countries and/or in generalized epidemics. Experience in analyzing HIV/AIDS epidemiological data and translating data into practice.

Supervisory Relationship

Works under the general supervision of the HIV/AIDS Team Lead. Assignments are made orally and in writing, with a discussion of overall objectives and expected results to be achieved. The supervisor assigns specific tasks, provides suggested approaches to consider and reviews completed reports and assignments. Achievements are regularly reviewed, and feedback provided.

Supervisory Controls

This position has no supervisory responsibilities.

Physical Demands

The work requested does not involve undue physical demands.

EVALUATION AND SELECTION FACTORS
The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

Job Knowledge (60 Points)

• Demonstrated understanding of state-of-the-art HIV/AIDS care and treatment interventions, PEPFAR initiatives and the current priorities at national and global level.
• Demonstrated knowledge of country's development and HIV/AIDS program dynamics, particularly the social, economic and cultural determinants and implications of the HIV epidemic in the country.
• Demonstrated knowledge of PEPFAR processes through which HIV/AIDS programs are planned, reviewed, approved, implemented and evaluated.

Skills and abilities (40 Points)

• Ability to present information, analyses, and recommendations in clear written and oral formats
• Ability to independently conceive, plan, organize, manage, and evaluate important, diverse and complex work projects, to drive high-level performance and outcomes of USAID HIV treatment programs
• Demonstrated ability to apply policy directives to activity design, implementation and monitoring and evaluation.
• Excellent analytical, technical and project management skills to review and provide substantive feedback on concept papers, proposals, program descriptions/scopes of work, performance reports, and other technical and programmatic documents.
• Ability to respond professionally and adjust in fluid situations in order to meet deadlines in the face of competing priorities and time pressures.
• Excellent interpersonal skills, including diplomacy and tact, to work effectively with people at all levels, from senior officials to support staff, in a culturally diverse environment, accepting divergent points of view and help find consensus to achieve team goals.
• Excellent computer skills including in Microsoft Office, web-based databases, and electronic filing, including the ability to help others and to learn new programs quickly
• Ability to travel to regions and districts within the host country, up to 20% of the time.

Total possible points: 100

SUBMITTING AN OFFER
Step 1: Register in MyJobsInKenya at www.myjobsinkenya.com

Step 2: Complete the job application at www.myjobsinkenya.com

Step 3: Internal Offerors/Current USG Employees: Attach an updated curriculum vitae/resume (no more than five pages), a copy of your most recent Performance Evaluation Report, and copies of all relevant certificates. Scan and attach all the documents and upload them to MyJobsInKenya.

OR

External Offerors/Not Current USG Employees: Attach an updated curriculum vitae/resume (no more than five pages) and copies of all relevant certificates. Scan and attach all the documents and upload them to MyJobsInKenya.

Note to Applicants:
1.Offers must be received by the closing date and time specified in Section I, item 3, and submitted through myjobsinkenya.com.
2.Submissions will only be accepted through www.myjobsinkenya.com. Late and incomplete applications (those that do not contain the applicant’s most current and up to date detailed CV and relevant education certificates) will not be considered for the position.
3.All Applicants must provide at least three professional references, who are not family members or relatives, with working telephone and e-mail contacts. The references must be able to provide substantive information about your past performance and abilities. USAID reserves the right to contact your previous employers for relevant information concerning your performance and may consider such information in its evaluation of the application.

LIST OF REQUIRED FORMS PRIOR TO AWARD
The CO will provide instructions about how to complete and submit any required forms after an offeror is selected for the contract award.

BENEFITS AND ALLOWANCES
Benefits and allowances are offered in accordance with the Local Compensation Plan (LCP).

TAXES
CCNPSCs are required to pay PAYE and statutory deductions. All applicable taxes will be deducted from the stated gross market rate.

USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs
USAID regulations and policies governing CCN PSC awards are available at these sources:

1.USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/ads/policy/300/aidar

2.Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award.

LINE ITEMS
ITEM NO (A) - 0001
SUPPLIES/SERVICES (DESCRIPTION) (B) - Compensation, Fringe Benefits and Other Direct Costs (ODCs)
- Award Type: Cost
- Product Service Code: [ R497]
- Accounting Info: [insert one or more citation(s) from Phoenix/GLAAS]
QUANTITY (C) - 1
UNIT (D) - LOT
UNIT PRICE (E) - $ TBD
AMOUNT (F) - $_TBD at Award after negotiations with Contractor_

3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/resources_standards-of-conduct.

5. PSC Ombudsman: The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information:
https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman.

The PSC Ombudsman may be contacted via: [email protected].

6. FAR Provisions Incorporated by Reference
52.204-27 - PROHIBITION ON A BYTEDANCE COVERED APPLICATION - JUN 2023