Responsible for the efficient, effective management of all scheme records and documents, and ensure adherence of all staff to the set guidelines and objectives of the department.

1. Establish and maintain efficient records management system;
2. Effective management of active and archived records;
3. Maintain the Scheme’s security and confidentiality of information in accordance with the Scheme’s policy and legislative requirements;
4. Work closely with the ICT officer to formulate an online filing index and coding for all Scheme member files;
5. Accurately recording, filing and distributing all inward and outward correspondence that is related to the Scheme holders;
6. Control and open of member files, updating file index and archiving closed files using a systematic archiving and classification system;
7. Ensure security of information/files in the registry by controlling access to the files and monitoring the movement of files;
8. Work closely with the ICT officer to back up any records available in soft copy;
9. Formulate, implement and review record management policies and procedures;
10. Undertake training of internal users on records management systems processes, policies and procedure;
11. Ensure general cleanliness of the registry, by observing safe work process, and reporting any risks; and
12. Perform any other duties as may be assigned.

A minimum of six (6) years’ cumulative experience in Records Management;

• Oral communication skills of an order sufficient to communicate clearly and effectively with staff and clients;
• Knowledge of record management and archiving trends in the market
• Should be computer literate
• Must be a team builder with excellent interpersonal skills
• Must have displayed the ability to work under pressure
• Must have good conflict resolution skills
• Must have displayed strong negotiation prowess
• Should have good communication skills
• Must have displayed excellent problem-solving skills; and
• Ability to work as part of a team

All candidates must ensure that their CVs contain working telephone numbers and email addresses, your current/previous and expected salary, and a list of at least three (3) referees with their current contacts; and attach certificates proving compliance with Chapter 6 of the Constitution of Kenya.