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Project Manager - Darwin Extra, Kenya

Fauna & Flora International Nanyuki


Start Date: As soon as possible 

Duration of Contract:  Fixed-term contract until 31 March 2028  

Probation Period:  Six months 

Salary:  USD 35,000 gross per annum

Location: Nanyuki with regular travel to FFI country office in Nairobi as required. 

Benefits: 25 working days’ annual leave entitlement plus national public holidays observed in Kenya 

Hours of Work:  This is a full-time position, working 40 hours per week Monday to Friday inclusive. These hours may vary depending on the requirements of the job in the field.


The Project Manager - Darwin Extra, Kenya will be responsible for day-to-day management, partner coordination, and oversight of the delivery of the Darwin Extra project ‘Increasing ecological and socio-economic resilience of Upper-Ewaso Ng’iro North Ecosystem’. This will include but not be limited to: oversight of the implementation of activities, operational and project expenditure management, coordinating technical input from FFI staff and partners, technical and financial reporting, and ensuring compliance with FFI procedures and funding agreements.


Specific Duties

Under the line management of the Programme Manager - Terrestrial, Kenya, the Project Manager -Darwin Extra, Kenya will have the following responsibilities:

Project Management and coordination

  • Coordinate effective implementation of the Darwin Extra project objectives and Theory of Change, managing and supporting the inputs of multiple technical experts and field and partner staff
  • Provide technical support to project partners, facilitating partners and stakeholders to deliver outcomes and outputs
  • Lead the development of budgets, work plans and monitoring and evaluation frameworks for the project, in close coordination with the project implementing partners and key FFI staff
  • Ensure effective and timely delivery of project activities and deliverables against the work plan, targets, reporting timeline and budget
  • Manage procurement processes for FFI in accordance with institutional and donor requirements
  • Manage project inputs from relevant technical and operational staff, consultants and implementing partners
  • Coordinate project data and results management, ensuring compliance with FFI’s data management framework
  • Identify support needed to build the organisational and technical capacity of the implementing partners to deliver the project
  • Ensure that field operations are conducted to a high standard of health, safety, welfare, environmental good practice, and cultural sensitivity, in line with FFI global policies and procedures and any national policies and procedures

Grant Management

  • Act as primary point of FFI contact for the project implementing partners and stakeholders in coordination with line manager, Country Manager and Technical Specialists.
  • Ensure all grant agreements, sub-grant agreements and contracts are in place, appropriate to, and comply with, FFI operating standards, FFI Delegation of Authority (DoA), and implementation context within the region.
  • Manage the project to ensure delivery of the grant within timeframe and budget, in compliance with all obligations within the terms of the Grant Agreement, and in accordance with FFI policies and procedures, in close cooperation with partner leads.
  • Lead donor technical report writing, coordinating the inputs of FFI staff and partners, ensuring accurate and timely technical, operational and institutional reporting as per FFI and donor requirements.
  • Ensure any non-compliance is addressed or raised through appropriate policies and procedures.
  • At grant end, lead the grant management and administrative steps required for smooth grant closure and finalisation of all requirements with the donor.

Financial Management and Reporting

  • Be responsible for project finances with specific attention to tracking and forecasting expenditures to ensure project delivery is on budget and satisfies donor compliance requirements, FFI regulations, and the FFI Delegation of Authorities (DoA)
  • Ensure proper book-keeping for project financial records that meet both FFI’s in-country and UK-based institutional auditing requirements and internal and donor reporting and auditing requirements
  • Analyse project financial performance, including postings and spend, working closely with the Finance and Administration Manager, Kenya and FBP (E&SA)
  • Be responsible for regular budget forecasting and re-budget throughout the year in collaboration with project team as required
  • Oversee project implementing partners to ensure appropriate maintenance of project financial records and that financial management meets both FFI’s institutional auditing requirements and donor reporting and auditing requirements, working with Grants and Operations Manager, Kenya and FBP (E&SA)
  • Prepare project financial reports, with support from the Grants and Operations Manager, Kenya and FBP (E&SA), and ensure timely and accurate financial donor and institutional reporting.
  • Prepare periodic disbursement requests and budget justifications for the donor
  • Prepare periodic transfers to project partners as per sub-grant agreements in place, following receipt of accurate and timely project financial reporting from them as required
  • Ensure grant budget details are accurately entered into FFI’s institutional annual budget within agreed timeframes

Communications & Representation

  • Assist with documentation and dissemination of lessons learned internally and externally
  • Bring to the attention of the Communications Department news worthy items arising within the project
  • As required, represent FFI at appropriate external meetings and fora, including consultations, meetings and briefings

Project Development

  • As required, support the raising of additional support (financial and non-financial) to enable and complement project activities
  • Contribute to strategic planning and development of FFI’s wider work in the project landscape


  • Support a culture of excellent communication, sharing of knowledge, lessons learnt and best practices and collaboration between project staff, wider FFI team members, implementing partners and other stakeholders as appropriate
  • Undertake any other tasks commensurate with the position that may be requested from time to-time by Line Manager


  • Undergraduate degree in wildlife management, conservation biology, natural resources management or a relevant field
  • Master’s degree in Wildlife Management, conservation biology, natural resources management or a relevant field

More Details on Experience

  • At least seven years of experience in project management - delivering complex statutory grants, involving diverse actors, and requiring delivery and monitoring of multiple streams of work  
  • Proven experience in financial management of high-value grants (budgets totalling in excess of 1m GBP/USD pa)
  • At least seven years of experience in the design and implementation of conservation projects
  • Experience of grant management - legal compliance and the responsible management of donor funds
  • Proven experience in managing donor relationships effectively 
  • Experience working with government agencies, communities and community-based organisations, local NGOs and for-profit entities
  • Experience working within a geographically dispersed team
  • Previous experience with DEFRA-funded projects
  • Proven experience working in the environment and development field internationally

More Details on Skills

  • Excellent project management skills with proven experience in project design, development, implementation, monitoring and evaluation· Excellent financial management and numeracy skills, including budgeting and reforecasting
  • Strong organisational skills, with structured and methodical approach to work
  • Excellent interpersonal skills, specifically ability to communicate and collaborate effectively with partner organisations and donors 
  • Excellent written and oral communication skills, including report writing
  • Advanced Microsoft Office skills, including Outlook and Excel
  • Fluency in English (spoken and written)
  • Fluency in Swahili strongly desirable
  • Excellent team player, able to seek out and harness the views and contributions of others
  • Ability to understand the perspective of different stakeholders, to empathise, in order to facilitate identification of solutions to obstacles and challenges
  • Self-motivated and output-driven, committed to producing the highest quality of work
  • Flexible and adaptable in uncertain and changeable work situations
  • Rigorous and diligent approach to work
  • Commitment to FFI’s values and mission

Terms And Conditions


Applications, consisting of a covering letter explaining why you feel you should be considered for this post, a full CV (tailored to the role as advertised, highlighting relevant experience and achievements) and contact details for two referees (who will not be contacted without your permission) should be sent to [email protected]

Please mark your application Project Manager, Darwin Extra, Kenya

The closing date for applications is 9 June 2023. Interviews are likely to be held from week commencing 26 June 2023. Candidates selected for interview will be contacted by email or telephone – please specify your preferred method of contact in your covering letter and indicate where you saw the position advertised.

Regrettably, due to limited resources and the high number of applications we receive, we are only able to contact short-listed candidates. If you do not hear from us within four weeks of the closing date, please assume that you have not been successful on this occasion.