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PROJECT MANAGEMENT SPECIALIST ( HIV- PARTNERSHIPS) TEAM LEADER

USAID Kenya NAIROBI, KENYA

Summary

GENERAL INFORMATION

1. SOLICITATION NO.: 20-98.

2. ISSUANCE DATE: October 7, 2020.

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: October 22, 2020 (4:30 PM East Africa Time).

4. POSITION TITLE: Project Management Specialist (Nutrition and Child Health) Team Leader                                                          

5. MARKET VALUE: Equivalent to FSN-PSC 12: (Step 1: 6,558,709.00        KSH to Step 13: 11,149,825.00 KSH per annum).  In accordance with      AIDAR Appendix J and the Local Compensation Plan of USAID/              Kenya and East Africa. Final compensation will be negotiated within          the listed market value.

6. PERIOD OF PERFORMANCE: Initial 1-year probationary period with      4 additional option years contingent on performance, position need,        and funds availability.

7. PLACE OF PERFORMANCE: Nairobi, Kenya; with possible travel as stated in the Statement of Work.

8. SECURITY CERTIFICATION REQUIRED: Prior to joining USAID, the      selected candidate will be required to:

  • Undergo a comprehensive background investigation
  • Undergo a health check to obtain medical clearance and;
  • Obtain and Retain an embassy issued Security Certification.

 9. STATEMENT OF DUTIES: (See Below).

10. AREA OF CONSIDERATION: Open to qualified Kenyan Citizens and        current employees of the U.S. Mission.  Employees currently on              probation are ineligible to apply. USAID provides equal opportunity          and equitable treatment for employment of all people without regard        to race, color, religion, sex, national origin, age, disability, political            affiliation, marital status or sexual orientation.

11. PHYSICAL DEMANDS: The position requirements do not involve            rigorous physical demands.

BACKGROUND

USAID/Kenya and East Africa invests in population and health programs at national and county levels that aim to improve the survival, well-being and productivity of the Kenyan population by reducing the burden of major infectious diseases such as HIV/AIDS, malaria and tuberculosis, and addressing the main causes of maternal and child illness and deaths. This includes cross-cutting work to strengthen healthcare systems and build capacity, and to support the national government to formulate key policies and guidelines while assisting counties to better plan, manage and finance quality health services to meet local needs. The Health Population and Nutrition (HPN) office is USAID/Kenya and East Africa’s (KEA) largest office, managing a portfolio valued at over $400 million annually. The office receives funding from a number of U.S. Presidential Initiatives, including the President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), Feed the Future (FtF) as well as other USAID health funds for family planning, maternal newborn and child health, nutrition, emerging pandemic threats, and water, sanitation and hygiene. 

The position will serve as USAID’s lead for the HPN Partnerships Team responsible for providing strategic planning, leadership, management, and technical expertise to ensure the well-coordinated and effective program implementation of the USG Partnerships portfolio in USAID/KEA and the HPN Office. This will require establishing effective collaboration with other HPN Teams including the President's Emergency Plan for AIDS Relief (PEPFAR) interagency team and other technical and support offices within USAID/KEA. The Jobholder is the senior public health advisor who will provide highest level strategic and leadership services in the areas comprising HPN regional and partnerships programs. The Jobholder  is recognized by the USG and the GOK as an expert in the field of building partnerships across regional public health programs and serves as a key advisor to mission management, the PEPFAR KEA Interagency, the GOK, and to implementing partners (IPs).

This position is an essential leadership position within HPN. Serving as a senior strategic and technical advisor, the Jobholder  will lead the planning, design, management, and implementation oversight of USAID/KEA’s regional public health investments as they relate to health activities related to the PEPFAR, Maternal, Child Health and Nutrition and Malaria programs. The incumbent coordinates closely with and provides guidance to the Government of Kenya cross-sectoral program integration to ensure U.S. government investments in the designated regional and county health sectors are in line with the GOK national strategic framework and are effectively and transparently implemented. The incumbent is a key player in the U.S. Mission’s interagency health efforts. This position requires highly specialized technical skills, expert subject matter knowledge, political and diplomatic tact, complex problem-solving skills and significant experience related to the respective regional health programs and cross-sectoral integration. The Jobholder has a mastery of global health issues, as well as the entire USAID/USG health portfolio. As Jobholder, the incumbent will also oversee USAID partner agreements, grants and contracts, supervise other USAID Team staff, and oversee USAID programming, financial, and other resources.

The Jobholder works closely with technical and management staff throughout the HPN Office and is often called upon to brief PEPFAR and Mission leadership. As a senior partnerships and regional sector health advisor, the incumbent represents USAID at official national government events, national and international fora, donor forums and technical working groups to advise on policies, strategies, and technical issues, as well as coordination among implementing partners and other USG agencies as it relates to the regional and cross-sectoral health integrations and PEPFAR, PMI, and other HPN portfolios. S/he will ensure that strategic partnerships planning and responses by USAID/KEA are carried out in accordance with Agency and State Department directions. The position is supervised by the HPN Partnerships and Operations Manager, who will provide general guidance related to policy and program objectives.

The position is located in the USAID Health Population and Nutrition Office. The incumbent reports to the HPN Partnerships & Operations Manager and supervises a team of up to seven professional staff.

POSITION ELEMENTS

A. Supervision Received: The Project Management Specialist (HIV - Partnerships) will report to the Partnerships and Operations Manager. Most assignments are self-generated and occur in the normal course of work and the incumbent exercises independents in most phases of his/her job responsibilities but determines those situations that must be coordinated with the supervisor or other team members.  Completed work is accepted as technically correct and the overall work is reviewed in terms of results achieved.  

B. Supervision Exercised: The Project Management Specialist (HIV - Partnerships) will supervise up to seven professional staff.

C. Available Guidelines: PEPFAR Guidance and Directives, Federal Acquisition Regulation (FAR); AID Acquisitions Regulations (AIDAR); AID Automated Directives System (ADS Series); Contract Information Bulletins (CIBs); Office of Procurement Acquisition Memorandum (OPAMS); U.S. Department of State Standardized Regulations; Federal Travel Regulations; Office of Management and Budget (OMB), Circulars and Controller General Decisions, USAID Mission Orders, Project Papers, Mission Strategy, and other documents available, USAID policies and procedures, Technical Documents and Policy Papers.     

D. Exercise of Judgment: The incumbent will exercise a high degree of independent judgment and initiative to plan, prioritize and conduct the activities entailed in fulfilling major duties and responsibilities. The incumbent will be expected to analyze and address problems by applying relevant guidance (for management/administrative issues) and evidence-based strategies (for technical issues) to advance the Mission’s objectives. In the event that no formal guidance exists, the incumbent will use her/his own personal, well-informed judgment, making independent decisions that can be defended as necessary and seeking input when appropriate.

E. Authority to Make Commitments: When fully designated as COR/AOR s/he will have full authority and responsibility as delegated by ADS, other Mission, and USAID guidelines. However, because of the incumbent’s expertise and professional standing in his/her field, substantial weight will be given to his/her recommendations while commitments are made by those with the authority to do so. 

F. Nature, Level, and Purpose of Contacts: The incumbent occupies a high profile and important position in the Mission. S/he represents USAID in engagements with high levels of a variety of host government officials at national and sub-national levels, donors, private and non-governmental organizations. S/he provides policy recommendations as well as strategic and programmatic advice to senior USAID and US Government officials, other donors, and implementing partners. S/he must also have an extensive range of contacts with the strategic partners in health development such as the academia, research institutions, private sector, development partners and foundations, health and social development sectors including senior government technical and managerial staff, Heads of Agencies, development partners, senior officials from the civil society and the private sector. The purpose of the contacts is related to project implementation and to obtain and interpret information relevant to program activities, to develop and/or clarify strategy or activity designs and to identify problems requiring resolution among USAID, technical assistance and training providers, counterparts and other donors.

G. Time Expected to Reach Full Performance Level: 52 weeks. 

Description

MAJOR DUTIES AND RESPONSIBILITIES 

TECHNICAL AND STRATEGIC LEADERSHIP                         30%

1. Serves as a high-level advisor to USAID/KEA's HPN Office and Mission leadership on overall transformative partnership issues in designated counties and regional cross-sectoral integration initiatives including key technical areas such as family planning, maternal, newborn, and child health, nutrition, tuberculosis, malaria, HIV/AIDS, water, sanitation, hygiene, food security, and health communication activities and works with the entire health team to achieve strategic public health goals.

2. Articulates USAID transformative partnerships development and implementation vision and strategic priorities to GOK and other development partners including donor agencies and private sector providers, leads in the alignment and harmonization with national and global best practices for the achievement of sustainable strategies to facilitate medium to long-term impact of partnership models and initiatives , providing technical direction and capacity strengthening, monitoring progress toward key milestones and recommending program course corrections as needed for interventions at national and particularly at county levels.

3.  Serve as the lead technical officer for the USAID strategic partnership portfolio and provides expert direction in the design, implementation, monitoring and evaluation of the integrated health programming through state-of-the-art partnership models and interventions.

4. Provide expert-level guidance to the Mission and the Ministry of Health including senior level officials in the planning, public – private partnership and health systems strengthening, serving as key advisor for all strategic and policy issues related to strategic partnerships.

5. Work closely with other units within the Health Office and across the Mission to optimize opportunities for cross-sectoral integration and leveraging of resources across the different program components.

6. Through literature review and other technical media research and regular communication with local and international stakeholders, keep abreast of emerging developments in the national and global strategic partnerships’ landscape and advise accordingly on how these policies, strategies and technical guidelines can most effectively be incorporated to enable the Mission to maintain the fidelity and relevance of its partnership programming as key drivers for county health sector self-reliance.

7.  Identify opportunities for integrated “state of the art” approaches, providing technical assessment and recommended strategies to pilot innovative interventions. Provide expert oversight and guidance to USAID implementing partners on newly emerging and highly efficacious approaches to strategic partnerships program implementation.

8.  In collaboration with the other members of the Health Office, advise on the development of tools (such as dash boards, league tables) that support continuous learning and adapting to further improve and evolve the USAID knowledge base and data management capability related to integrated health programming activities. Advise on targeted analyses of HIV/AIDS including TB/HIV, Malaria, FP/RMNCAH, Nutrition, WASH data to inform program planning and implementation.

 

PROJECT PLANNING, MANAGEMENT, MONITORING AND EVALUATION                                                                             20%

1. Provide strategic and technical leadership in the preparation of key annual and mid-term planning and reporting documents including the Country Operational Plan, Operational Plan, Malaria Operational Plan, Congressional Budget Justifications, Technical Notifications, Quarterly, Semi-Annual and Annual Progress Reports.

2. Support country-level integrated health programming portfolio annual budget preparation process, providing technical assistance to USG financial teams and technical working groups in completing the required planning tools such as PEPFAR Funding Allocation to Strategy Tool (FAST) and any other new tools that may be provided for use in the planning processes.

3.  Provide oversight to the annual strategic partnership budget and ensure costs remain within budget planning levels and that efficiency is maximized.

4. Analytically assess the integrated health population and nutrition portfolio, the performance of partners, the available budget, the need for additional activities or ending activities, and facilitate design of new projects or activities necessary to achieve strategic objectives.

5. Participate or take the lead on each stage of project design for new activities, including drafting and getting approval for concept papers, writing scopes of work, evaluating applications/proposals, and starting up new projects.

6. Ensure that implementing partners abide by their reporting requirements, including quarterly reports, trip reports, accruals, PMPs, annual reports, and other requirements such as PEPFAR reporting or other requests. This includes supportive supervision and guidance to other technical and support staff in the HPN office as necessary.

7.  Lead routine meetings with implementing partners to discuss technical and programmatic direction of the integrated health programming through strategic partnerships at the county levels. Conduct field visits to USAID-supported health population and nutrition activities to meet with implementing partners and government health officials as appropriate to provide technical, programmatic, and administrative guidance as necessary.

8.  Maintain a technical portfolio as Contracting Officer’s Representative/ Agreement Officer’s Representative (COR/AOR) and/or Activity Manager, which includes review and approval of workplans, budgets, quarterly and annual reports, performance monitoring plans, monitoring activities through field visits and ensuring that financial reporting (accruals/ vouchers) are submitted to the Financial Management Office as required.

9. Identify opportunities and strengthen existing opportunities for integration of HPN programs with education and youth, economic growth and integration, democracy governance and conflict activities, and other areas of the Mission as appropriate.

10. Technically advise and makes recommendations on the need for short-term technical assistance (STTA) from USAID/Washington central projects and write the technical components of the scope of work for the consultants.

11. In collaboration with other members of the Health Office, manage the strategic partnerships’ analytical agenda for national level surveys such as KENPHIA, KDHS, KMIS, NHA, and other studies.

12. In collaboration with other Health Office staff, initiate and coordinate targeted analyses of strategic partnerships data to generate trends and patterns to inform planning and programming.

13. Participate in and ensure the effectiveness of Site Improvement Monitoring System (SIMS) and other field visits to improve quality of service delivery.

REPRESENTATION AND REPORTING                                        30%

1. Represent USAID and HPN at designated national, regional and international meetings that relate to strategic partnerships and private sector engagements including regular participation in national level strategic partnerships, coordination and collaboration technical working groups and related committees.

2. The Jobholder liaises and works closely with WHO/AFRO and other regional institutions such as the Regional Center for Quality of HealthCare (RCQHC) and East, Central and Southern Health Community (ECSA-HC), to strengthen the implementation of collaborative learning and adapting on different partnership models and initiatives throughout Eastern Africa for scale up of national and regional best practices in HPN integrated and cross-sectoral health programs.

3. Represent USAID on the inter-agency USG PEPFAR, PMI and Family Health Inter-Agency Technical Team working on strategic partnerships. 

4. As requested by the Mission Director, Health Office Director or Deputy Director, represent USAID at strategic partnership meetings in country and at the national forum when needed.

5. Organize site visits and prepare orientation materials for delegations from Office of the U.S. Global AIDS Coordinator (OGAC), PMI, Global Health Bureau, USAID Headquarters, State Department, and other agencies.

 As a member of the HPN Senior Management Team, respond flexibly and capably to a wide range of work-related requirements including responding to requests for information from USAID/Washington, Congress, PMI, Global Health Bureau and OGAC.

7. Establish strategic working relationships with senior government officials at the national and district level, donor agencies, civil society organizations, private sector health counterparts and medical associations to enhance regular and timely sharing of information on HIV, FP/RMNCAH, Malaria, Nutrition and WASH interventions in the country, including changes in key policies, and legal and regulatory environments that could affect the implementation of USAID programs.

8. S/he builds and maintains strong relationships with nontraditional public institutions such as Kenya Institute of Public Policy Research and Analysis (KIPPRA), Institute of Economic Affairs, Kenya Vision 2030 Secretariat; local and international public and private academia and research institutions, bi/multilateral organizations such as Global Fund, UN agencies; philanthropic/foundations to explore and establish transformative partnerships on data analytics for evidence generation, policy formulations, review and adjustments for increased capability and resources leveraging.

9. Serve as the Mission’s representative on all inter-agency forums related to strategic partnerships for the HIV/AIDS, PMI and Family Health programs.

10. Prepares reports and responses to USAID/Washington requests for information. 

SUPERVISION, COACHING/MENTORING AND STAFF SUPPORT    20%

1. Supervise Co-operating Country Nationals, which includes developing annual work objectives, identifying appropriate training opportunities, mentoring and coaching them in facilitation of professional development. Conduct regular performance reviews and address any performance challenges that may arise.

 2. Works with direct reports to determine training needs, helps identify appropriate training opportunities and ensures fair participation in training.

 3. Provide expert advice and guidance to direct reports on matters relating to strategic partnerships on integrated health programming and how best the other program components could contribute to ensure an effective service cascade.

Education
Master’s Degree In Public Health, Public Policy, International Development/affairs, Public Administration, Social Sciences, Or Organizational Development.

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

Any application that does not meet the minimum requirements stated below will not be evaluated. Only short-listed applicants will be contacted. If you have not been contacted within one month from the closing date of this advertisement, please consider your application unsuccessful.

1. Education: A Master’s degree in Public Health, Public Policy, International Development/Affairs, Public Administration, Social Sciences, or Organizational Development.

2. Post Entry Training: On-the-job training will be provided relating to USG-specific procedures, regulations, and methods. Formal COR/AOR training is required for successful performance in the position and will be provided. Appropriate training courses will be offered, subject to course offerings and the availability of funds.

3. Language Proficiency: Level IV fluency in both oral and written English and in the host-country business language is required.

More Details on Experience

1.  Prior Work Experience: A minimum of seven (7) years of progressively responsible experience in public health programming in developing or middle-income countries, with experience spent on the development of strategic partnerships for the effective implementation of integrated health programming in Africa are required. Experience working with or for bilateral or multilateral donors/stakeholders such as USAID, the World Bank, the Global Fund, the UN agencies, or national-level public sector projects. At least one year of supervisory experience is required.

2. Job Knowledge: Extensive knowledge of multi-sectoral strategic partnership approaches and interventions, as well as the host country context including priorities and challenges, funding of the epidemic and the key stakeholders engaged in the response is required. Thorough knowledge of the host-country’s economic, political, social and cultural characteristics and the history of development assistance, in particular the response to HIV/AIDS, TB/HIV, Malaria, FP/RMNCAH, Nutrition and WASH including current trends and directions. The incumbent is expected to have an in-depth understanding of US Government foreign assistance to the host-country government and familiarity with central aspects of U.S. Government policy in the host-country. Working knowledge of USG and USAID’s strategic direction, its chief accomplishments and its challenges.

More Details on Skills

1.  Skills and Abilities: The incumbent must possess strong skills in communication (oral and written), advocacy, and networking. S/he must have strong conceptual and analytical skills to be able to quickly grasp and translate new concepts into operational plans and results. This position requires an outstanding ability to exercise flexibility and prioritization skills to be able to accept and react to evolving planning and implementation contexts. Ability to exercise sound judgement, take initiative and offer leadership. S/he demonstrates timely decision-making and extensive judgment in planning and carrying out tasks. The incumbent must have the ability to identify significant economic, political and social trends in the host country and assess their importance and impact on USAID development assistance objectives and programs. The incumbent must demonstrate excellent computer skills including skills with Microsoft Office, web-based databases, and electronic filing.

Terms And Conditions

EVALUATION AND SELECTION FACTORS

Applicants must submit a resume/cv which describes how their relevant professional experience and education has prepared them to meet the specific challenges of the duties and responsibilities described above.  As part of the interview process, those applicants ranked highest may be required to submit a timed writing sample on a topic provided.  The selection committee may conduct reference checks at any time during the selection process.

Applications that do not meet the required minimum qualifications will not be scored. 

  • Prior work experience (30 points)
  • Job Knowledge (40 points)
  • Skills and abilities (30 points)

Total possible points:  100

Candidates meeting the above required qualifications for the position will be evaluated based on information presented in the application and reference checks. References will be asked to assess the applicant’s technical knowledge, work performance, communication skills, and group dynamics, using the above criteria.  USAID reserves the right to conduct interviews with the top ranked short-listed applicants.  The interview will be one of the determining factors in the final selection.

How to Apply

Step 1: Register in MyJobsInKenya at www.myjobsinkenya.com      

Step 2: Complete the job application questionnaire at www.myjobsinkenya.com  The applicant must answer all the questions in the Questionnaire.

Step 3: Internal Applicants/Current USG Employees: Attach an updated curriculum vitae/resume (no more than five pages), a copy of your most recent Performance Evaluation Report, and copies of all relevant certificates. Scan and attach all the documents and upload to MyJobsInKenya.

                                                    OR

External Applicants/Not Current USG Employees: Attach an updated curriculum vitae/resume (no more than five pages) and copies of all relevant certificates. Upload all the documents to MyJobsInKenya.

Note to Applicants

1.  Applications must be received by the closing date and time specified in Section I, item 3, and submitted through myjobsinkenya.com as stated in Section IV.

2. Submissions will only be accepted through myjobsinkenya.com Late and Incomplete applications (those that do not contain the applicant’s most current and up to date detailed CV and relevant education certificates) will not be considered for the position. The closing date for receipt of applications is indicated above.

3.  USAID DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING) AND DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.