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PROJECT MANAGEMENT SPECIALIST (HEALTH POLICY FINANCING) TEAM LEADER

USAID Kenya NAIROBI, KENYA

Summary

GENERAL INFORMATION

1. SOLICITATION NO.: 21-16

2. ISSUANCE DATE: February 8, 2021.

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: February 26,          2021 (4:30 PM East Africa Time).

4. POSITION TITLE: Project Management Specialist (Health Policy and Financing) Team Leader. 

5. MARKET VALUE: Equivalent to FSN-PSC 12: (Step 1: 6,558,709.00        KSH to Step 13:11,149,825.00 KSH per annum). In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Kenya and East Africa. Final compensation will be negotiated within the listed market value.

6. PERIOD OF PERFORMANCE: Initial 1-year probationary period with  4 additional option years contingent on performance, position need, and funds availability.

7. PLACE OF PERFORMANCE: Nairobi, Kenya; with possible travel as stated in the Statement of Work.

8. SECURITY CERTIFICATION REQUIRED: Prior to joining USAID, the selected candidate will be required to:

  • Undergo a comprehensive background investigation
  • Undergo a health check to obtain medical clearance and;
  • Obtain and Retain an embassy issued Security Certification.

9. STATEMENT OF DUTIES: (See Below).

10. AREA OF CONSIDERATION: Open to qualified Kenyan Citizens and current employees of the U.S. Mission.  Employees currently on probation are ineligible to apply. USAID provides equal opportunity and equitable treatment for employment of all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

 11. PHYSICAL DEMANDS: The position requirements do not involve rigorous physical demands.

BACKGROUND

USAID/Kenya and East Africa invests in population and health programs at national and county levels that aim to improve the survival, well-being, and productivity of the Kenyan population by reducing the burden of major infectious diseases such as HIV/AIDS, malaria and tuberculosis, and addressing the main causes of maternal and child illness and deaths. This includes cross-cutting work to strengthen healthcare systems and build capacity, and to support the national government to formulate key policies and guidelines while assisting counties to better plan, manage and finance quality health services to meet local needs. The Health Population and Nutrition (HPN) office is USAID/Kenya and East Africa’s (KEA) largest office, managing a portfolio valued at over $400 million annually. The office receives funding from a number of U.S. Presidential Initiatives, including the President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), Feed the Future (FtF) as well as other USAID health funds for family planning, maternal newborn and child health, nutrition, emerging pandemic threats, and water, sanitation, and hygiene.

The USAID Development Assistance Specialist - Health Policy and Financing Jobholder is the senior-most health policy and financing expert in the HPN Office and will provide leadership, management, and technical services on health sector reform and health policy and financing activities, particularly related to health system financing and health policy for the health sector in Kenya. The Jobholder provides day-to-day technical oversight of the health policy and financing team portfolio. The position works under the overall direction of the HPN Deputy Office Director for HPN Analytics, Policy, Partnerships, and Systems, who provides overall operational oversight and supervision. Strategic planning, design, evaluation, coordination with development partners and GOK, representation, and partner oversight will be critical elements of the position. The incumbent will also provide overall technical leadership and strategic direction to the HPN Office and mission on governance and devolution, health system financing, health policy, and human resources for health. S/he will take the intellectual lead in the development of plans and programs for technical assistance and other activities in health policy and financing areas.

The Health Policy and Financing Jobholder facilitates communication and ensures collaborative working relationships with high-level decision-makers, as well as technical staff, in the Ministry of Health, Regional Health Bureau, USAID/Washington counterparts, with other government entities, and with other donors and non-governmental organizations working in the health sector. The Jobholder represents USAID and the USG on various high-level governing bodies key to health policy and financing; serves on GOK technical working groups to advance the policy objectives of the USG and to support coordination and harmonization of health activities in Kenya; and, provides essential communication and liaison within USAID offices and with the USG inter-agency space.

The incumbent will work at a senior level in a high-priority USG foreign assistance program that requires knowledge, experience, maturity, and an ability to function independently under a complex, highly demanding, frequently changing environment. She/he will advise USAID/Kenya and East Africa (KEA) on all aspects of health policy and financing systems strengthening as it relates to the following technical areas: HIV/AIDS, family planning, maternal and child health, nutrition, tuberculosis, and malaria. The incumbent will represent USAID/KEA at the highest government and donor levels.

Given the integrated nature of HPN, the heavy emphasis on inter-agency collaboration, and strong linkages with the GOK and private sector, it will be essential for the incumbent to demonstrate strong technical and management skills, complemented by outstanding communication and interpersonal skills. Donor collaboration is, equally, a critical function under this position.

The position is located in the USAID Health Population and Nutrition Office. The incumbent reports to the Deputy Health Office Director, and supervises a team of up to 13 professionals that includes 1 USPC; 2 PMAs, and one Admin Assistant staff.

Description

MAJOR DUTIES AND RESPONSIBILITIES 

TECHNICAL AND STRATEGIC LEADERSHIP                            30%

1. The Jobholder develops and articulates strategic USAID/KEA vision for the domestic revenue generations, reforms of health financing institutions such as NHIF for the efficient and effective management of health revenues in the delivery of equitable and quality health care in the country; facilitates inter-county learning on best practices in the revenue generation, management including accountability frameworks; leads the development of tools and capacity building plans for the costing of the health policies, program area-specific, and health sector-wide strategic plans.

2. Serve as the lead technical officer for the USAID health policy and financing portfolio and provides expert direction in the design, implementation, monitoring, and evaluation of all health financing models and the effectiveness of health policies in the health and social sectors.

3. Provide expert-level guidance to the Mission and the Ministry of Health including senior-level officials in planning, economics, partnerships, and analytics, serving as a key advisor for all strategic and policy issues related to health policy and financing strategies.

4. The incumbent leads the strengthening of health and social protection policy and financing in health and social determinants of health; strengthening of regulatory frameworks and financial protection for progressive realization of the equitable and quality health care for the most vulnerable households through increased optimization of domestic resources; promoting access to and rational utilization of affordable and accountable health care system, strengthening national health systems research, and promoting the use evidence/scientific knowledge into development, reviews and adaptations of health policies for increased health outcomes and impact at national and county levels.

5. The incumbent leads the delivery of technical support to the Ministry of Health in the review and analysis of county budget allocation and execution/expenditure for direct service delivery and health and social protection systems and the development of national health accounts. Leads the development of a budgets analytics framework that uses health financing data to present county UHC’s service delivery and health systems funding allocation and expenditures at county, sub-county, and facility levels to promote evidence-based planning and program reviews for maximized return on investments.

6. Work closely with other units within the Health Office and across the Mission to optimize opportunities for cross-sectoral integration and leveraging of resources across the different program components.

7. Through literature review and other technical media research and regular communication with local and international stakeholders, keep abreast of emerging developments in the national and global health policy and financing landscape and advise accordingly on how these policies, strategies and technical guidelines can most effectively be incorporated to enable the Mission to maintain the fidelity and relevance of its integrated health programming approaches.

8. Identify opportunities for integrated “state of the art” approaches, providing technical assessment and recommended strategies to pilot innovative interventions. Provide expert oversight and guidance to USAID implementing partners on newly emerging and highly efficacious approaches to integrated health implementation.

9. In collaboration with the other members of the Health Office, advise on the development of tools (such as dashboards, league tables) that support continuous learning and adapting to further improve and evolve the USAID knowledge base and data management capability related to health policy and financing Advice on targeted analyses of health policy and financing data to inform program planning and implementation.

PROJECT PLANNING, MANAGEMENT, MONITORING, AND EVALUATION                                                                      20%

1. Provide strategic and technical leadership in the preparation of key annual and mid-term planning and reporting documents including the Country Operational Plan, Operational Plan, Malaria Operational Plan, Congressional Budget Justifications, Technical Notifications, Quarterly, Semi-Annual, and Annual Progress Reports.

2. Support country-level integrated health programming portfolio annual budget preparation process, providing technical assistance to USG financial teams and technical working groups in completing the required planning tools such as PEPFAR Funding Allocation to Strategy Tool (FAST) and any other new tools that may be provided for use in the planning processes.

3. Provide oversight to the annual health policy and financing budget and ensure costs remain within budget planning levels and that efficiency is maximized.

4. Analytically assess the integrated health population and nutrition portfolio, the performance of partners, the available budget, the need for additional activities or ending activities, and facilitate design of new projects or activities necessary to achieve strategic objectives.

5. Participate or take the lead on each stage of project design for new activities, including drafting and getting approval for concept papers, writing scopes of work, evaluating applications/proposals, and starting up new projects.

6. Ensure that implementing partners abide by their reporting requirements, including quarterly reports, trip reports, accruals, PMPs, annual reports, and other requirements such as PEPFAR reporting or other requests. This includes supportive supervision and guidance to other technical and support staff in the HPN office as necessary.

7. Lead routine meetings with implementing partners to discuss the technical and programmatic direction of the integrated health programming through evidence-based health policies that are financed through mobilized and optimized domestic resources. Conduct field visits to USAID-supported health population and nutrition activities to meet with implementing partners and government health officials as appropriate to provide technical, programmatic, and administrative guidance as necessary.

8. Maintain a technical portfolio as Contracting Officer’s Representative/Agreement Officer’s Representative (COR/AOR) and/or Activity Manager, which includes review and approval of work plans, budgets, quarterly and annual reports, performance monitoring plans, monitoring activities through field visits and ensuring that financial reporting (accruals/vouchers) are submitted to the Financial Management Office as required.

9. Identify opportunities and strengthen existing opportunities for integration of HPN programs with education and youth, the office of economic growth and integration, democracy, governance and conflict activities, and other areas of the Mission as appropriate.

10. Technically advise and makes recommendations on the need for short-term technical assistance (STTA) from USAID/Washington central projects and write the technical components of the scope of work for the consultants.

11. In collaboration with other members of the Health Office, manage the health policy and financing analytical agenda for national KENPHIA, KDHS, KMIS, NHA and other studies.

12. In collaboration with other Health Office staff, initiate and coordinate targeted analyses of the national and county health policy and financing data to generate trends and patterns to inform planning and programming.

13. Participate in and ensure the effectiveness of the Site Improvement Monitoring System (SIMS) and other field visits to improve the quality of service delivery.

REPRESENTATION AND REPORTING                                       30%

1. Represent USAID and HPN at designated national, regional, and international meetings that relate to health policy and financing including regular participation in national-level health policy and financing technical working groups and related committees.

2. Represent USAID on the inter-agency USG PEPFAR, PMI, and Family Health Inter-Agency Technical Team working on health policy and financing.

3. As requested by the Mission Director, Health Office Director or Deputy Director, represent USAID at meetings outside of the health policy and financing field when needed.

4. Organize site visits and prepare orientation materials for delegations from Office of the U.S. Global AIDS Coordinator (OGAC), PMI, Global Health Bureau, USAID Headquarters, State Department, and other agencies.

5. As a member of the Senior HPN Management Team, respond flexibly and capably to a wide range of work-related requirements including responding to requests for information from USAID/Washington, Congress, PMI, Global Health Bureau and OGAC.

6. Establish strategic working relationships with senior government officials at the national and district level, donor agencies, civil society organizations, private sector health counterparts and medical associations to enhance regular and timely sharing of information on HIV/AIDS, FP/RMNCAH, Malaria, Nutrition and WASH interventions in the country, including changes in key policies, and legal and regulatory environments that could affect the implementation of USAID programs.

7. Reports on Kenya-specific information related to health policy and financing systems as part of the Mission's annual planning and reporting processes (including all vertical health reporting requirements); COP. MOP and OP, annual and semiannual reports, participating in the preparation of Congressional presentations; drafting technical and congressional notifications; and preparing Project Approval Documents (PADs) and funds obligation documents.

8. Serve as the Mission’s representative on all inter-agency forums related to health policy and financing.

9. Prepares reports and responses to USAID/Washington requests for information.

SUPERVISION, COACHING/MENTORING, AND STAFF SUPPORT        20%

1. Supervise Cooperating Country Nationals, which includes developing annual work objectives, identifying appropriate training opportunities, mentoring, and coaching them in facilitation of professional development. Conduct regular performance reviews and address any performance challenges that may arise.

2. Works with direct reports to determine training needs, helps identify appropriate training opportunities and ensures fair participation in training.

3. Provide expert advice and guidance to direct reports on matters relating to health policy and financing for integrated health programming and how best the other program components could contribute to ensure an effective service cascade.

POSITION ELEMENTS

A. Supervision Received: The Project Management Specialist (Health Policy and Financing) will report to the Deputy Health Office Director.  Most assignments are self-generated and occur in the normal course of work and the incumbent exercises independents in most phases of his/her job responsibilities but determines those situations that must be coordinated with the supervisor or other team members.  Completed work is accepted as technically correct and the overall work is reviewed in terms of results achieved.     

B. Supervision Exercised: The Project Management Specialist (Health Policy and Financing) will supervise up to 13 professional staff.

C. Available Guidelines:  PEPFAR Guidance and Directives, Federal Acquisition Regulation (FAR); AID Acquisitions Regulations (AIDAR); AID Automated Directives System (ADS Series); Contract Information Bulletins (CIBs); Office of Procurement Acquisition Memorandum (OPAMS); U.S. Department of State Standardized Regulations; Federal Travel Regulations; Office of Management and Budget (OMB), Circulars and Controller General Decisions, USAID Mission Orders, Project Papers, Mission Strategy, and other documents available, USAID policies and procedures, Technical Documents and Policy Papers.

D. Exercise of Judgment: The incumbent will exercise a high degree of independent judgment and initiative to plan, prioritize and conduct the activities entailed in fulfilling major duties and responsibilities.  The incumbent will be expected to analyze and address problems by applying relevant guidance (for management/administrative issues) and evidence-based strategies (for technical issues) to advance the Mission’s objectives. In the event that no formal guidance exists, the incumbent will use her/his own personal, well-informed judgment, making independent decisions that can be defended as necessary and seeking input when appropriate.

E. Authority to Make Commitments: When fully designated as COR/AOR s/he will have full authority and responsibility as delegated by ADS, other Mission, and USAID guidelines.  However, because of the incumbent’s expertise and professional standing in his/her field, substantial weight will be given to his/her recommendations while commitments are made by those with the authority to do so. 

F. Nature, Level, and Purpose of Contacts: The incumbent occupies a high profile and important position in the Mission. S/he represents USAID in engagements with high levels of a variety of host government officials at national and sub-national levels, donors, private and non-governmental organizations. S/he provides policy recommendations as well as strategic and programmatic advice to senior USAID and US Government officials, other donors, and implementing partners. S/he must also have an extensive range of contacts with the development economics, public financing thinktanks, health and social development sectors including senior government technical and managerial staff, Heads of Agencies, development partners, the academia, senior officials from the civil society and the private sector. The purpose of the contacts is related to project implementation and to obtain and interpret information relevant to program activities, to develop and/or clarify strategy or activity designs and to identify problems requiring resolution among USAID, technical assistance and training providers, counterparts and other donors.

G. Time Expected to Reach Full Performance Level: 52 weeks 

Education
Master’s Degree In Economics, Health Economics, Public Health, Public Administration, Public Policy, International Development, Or Social Or Behavioral Sciences.

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

Any application that does not meet the minimum requirements stated below will not be evaluated. Only short-listed applicants will be contacted. If you have not been contacted within one month from the closing date of this advertisement, please consider your application unsuccessful.

Education: A Master’s degree in Economics, Health Economics, Public Health, Public Administration, Public Policy, International Development, or Social or Behavioral Sciences.

Post Entry Training: On-the-job training will be provided relating to USG-specific procedures, regulations, and methods. Formal COR/AOR training is required for successful performance in the position and will be provided.  Appropriate training courses will be offered, subject to course offerings and the availability of funds. 

Language Proficiency: Level IV fluency in both oral and written English and in the host-country business language is required.

More Details on Experience

Prior Work Experience: A minimum of seven (7) years of progressively responsible experience in public health programming in developing or middle-income countries, with experience spent on health reform, health policy and financing system strengthening - related work in Africa are required. Experience working with or for bilateral or multilateral donors/stakeholders such as USAID, the World Bank, the Global Fund, the UN agencies, or national-level public sector projects. At least one year of supervisory experience is required.

Job Knowledge: Extensive knowledge of multi-sectoral health policy and financing approaches and interventions, as well as the host country context including priorities and challenges, funding of the epidemic and the key stakeholders engaged in the response is required. Thorough knowledge of the host-country’s economic, political, social and cultural characteristics and the history of development assistance, in particular the response to integrated health programming, including current trends and directions. The incumbent is expected to have an in-depth understanding of US Government foreign assistance to the host-country government and familiarity with central aspects of U.S. Government policy in the host-country. Working knowledge of USG and USAID’s strategic direction, its chief accomplishments and its challenges.

More Details on Skills

Skills and Abilities: The incumbent must possess strong skills in communication (oral and written), advocacy, and networking. S/he must have strong conceptual and analytical skills to be able to quickly grasp and translate new concepts into operational plans and results. This position requires an outstanding ability to exercise flexibility and prioritization skills to be able to accept and react to evolving planning and implementation contexts. Ability to exercise sound judgement, take initiative and offer leadership. S/he demonstrates timely decision-making and extensive judgment in planning and carrying out tasks. The incumbent must have the ability to identify significant economic, political and social trends in the host country and assess their importance and impact on USAID development assistance objectives and programs. The incumbent must demonstrate excellent computer skills including skills with Microsoft Office, web-based databases, and electronic filing.

Terms And Conditions

EVALUATION AND SELECTION FACTORS

Applicants must submit a resume/cv which describes how their relevant professional experience and education has prepared them to meet the specific challenges of the duties and responsibilities described above.  As part of the interview process, those applicants ranked highest may be required to submit a timed writing sample on a topic provided.  The selection committee may conduct reference checks at any time during the selection process.

Applications that do not meet the required minimum qualifications will not be scored. 

  • Prior work experience (30 points)
  • Job Knowledge (40 points)
  • Skills and abilities (30 points)

Total possible points:  100

Candidates meeting the above required qualifications for the position will be evaluated based on information presented in the application and reference checks.   References will be asked to assess the applicant’s technical knowledge, work performance, communication skills, and group dynamics, using the above criteria.  USAID reserves the right to conduct interviews with the top ranked short-listed applicants.  The interview will be one of the determining factors in the final selection.

How to Apply

Step 1: Register in MyJobsInKenya at www.myjobsinkenya.com    

Step 2: Complete the job application questionnaire at www.myjobsinkenya.com  The applicant must answer all the questions in the Questionnaire.

Step 3: Internal Applicants/Current USG Employees: Attach an updated curriculum vitae/resume (no more than five pages), a copy of your most recent Performance Evaluation Report, and copies of all relevant certificates. Scan and attach all the documents and upload to MyJobsInKenya.

                                                    OR

External Applicants/Not Current USG Employees: Attach an updated curriculum vitae/resume (no more than five pages) and copies of all relevant certificates. Upload all the documents to MyJobsInKenya.

Note to Applicants:

1. Applications must be received by the closing date and time specified in Section I, item 3, and submitted through myjobsinkenya.com as stated in Section IV.

2. Submissions will only be accepted through myjobsinkenya.com Late and Incomplete applications (those that do not contain the applicant’s most current and up to date detailed CV and relevant education certificates) will not be considered for the position. The closing date for receipt of applications is indicated above.

3. USAID DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING) AND DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.