Direct Reports to: Finance & Admin Manager LIFT

Job titles of persons supervised: Drivers

Terms: Contract (One Year) Renewable

Location: Lodwar

INTRODUCTION

BOMA is working to lift 3 million people out of extreme poverty by 2027. BOMA’s mission is to provide the people and governments of Africa’s drylands with economic inclusion programs that increase resilience to multiple crises. Founded 15 years ago to eliminate extreme poverty among pastoralist women in Kenya, BOMA has since transformed the lives of more than 350,000 women, youth and refugees in East Africa. BOMA stands out for its focus on last mile populations of the drylands of Africa, who are most at risk to shocks from climate change and COVID-19, tech savvy and data driven approach, impressive graduation rate and 99% local structure based in Africa.

Find out more about BOMA by visiting their website

ABOUT THE PROGRAM 

BOMA is currently seeking qualified candidates for Procurement & Logistics Officer LIFT position for the newly awarded Livelihoods and Inclusion for Transformation (LIFT) Northern Kenya project. The Livelihoods and Inclusion for Transformation (LIFT) Northern Kenya project will implement a climate crisis-adapted “green” version of The BOMA Project’s proven poverty graduation model, the Rural Entrepreneur Access Project (REAP) to provide market-based pull by facilitating more competitive, profitable Green Enterprises for women, youth, and refugees within the forest ecosystems in Marsabit, Samburu and Turkana counties and in Kakuma and Kalobeyei Refugee Settlements over a period of 3 years. BOMA will be the Lead partner of the project and will collaborate with Danish Church Aid (DCA) and Smart Regional Consultants (SRC) in implementing the project.

JOB SUMMARY

The Procurement & Logistics Officer LIFT will be part of the BOMA team supporting implementation of REAP, BOMA’s poverty graduation model in Northern Kenya. She/He will be responsible for supporting the Administration, Procurement and logistics of the LIFT Project to ensure successful Implementation of the program and supervision of Project Drivers. S/he will work closely with the implementing partners to ensure adherence and compliance with the donor requirements, and internal BOMA procurement, Administration and logistics policies and procedures.

DUTIES AND RESPONSIBILITIES

Procurement:

• Maintain supplier’s database, contracts, contacts for all service providers
• Assist head office with project procurement of office and program supplies
• Assist in compiling bid analysis for the procurement committee at field office level and lead procurement of goods and supplies for all project implementation sites.
• Responsible for submission of supplier’s invoices to the finance department for payment processing
• Compile all implementing partners procurement needs to ensure economies of scale and value for money
• Liaising and negotiating with suppliers and retailers for project procurement
• Responsible for reconciling project supplies to ensure timely and accurate re-ordering
• Responsible for procurement including vehicle parts, fuel, office supplies, program supplies and lodging.

Logistics:

• Responsible for fleet of BOMA’s (LIFT – NK) vehicles - ensuring that all vehicles are well maintained, serviced and equipped.
• Responsible for follow up on Project staff vehicle allocation.
• Responsible for mentors motor bikes insurance records and annual renewal.
• Collaborates with project implementing partners to ensure compliance with donor rules and regulations.

Administration:

• Ensure effective and efficient administration and logistics support to LIFT - NK.
• Ensure timely submission of drivers travel requests Advances and Communication Allowance for mentors
• Responsible for Mentors monthly fuel, airtime and bundles
• Establish, manage and maintain all LIFT - NK assets.
• Responsible for the project staff safety and security plan field offices and trips/travels.
• Supports Finance and Admin Manager in the timely and effective implementation of procurement and logistic-related internal and external audit recommendations.

KEY PERFORMANCE METRICS INCLUDE:

• Timely and accurate preparation of monthly/quarterly/Semiannually management reports
• Timely project staff facilitation for relevant field travels
• Timely planning partners trainings
• Compliance with funders’ reporting and procedure requirements
• Timely update of the project asset register

• Minimum at least 3 years in administration experience.

• Excellence interpersonal, oral, and written communication and negotiation skills, including expert command of English.
• Strong planning and organizational skills.
• Excellent computer skills in Word, Excel, PowerPoint, internet, remote conferencing applications.

Applications should be submitted by 4th November 2022