Responsible for providing support services related to all legal matters and offering Board secretariat services including maintenance of accurate records and management of document and communication to clients.

1. Work closely with the records team in the maintenance of legal office records and filing correspondences;
2. Official search, filing and registration of documents;
3. Support the process of gathering information and evidence on cases and compiling the cases as required;
4. Draft, type correspondence letters from the Legal Unit and dispatch them accordingly;
5. Keep a record of all meetings for the section and drawing action plans for follow up sessions;
6. Support the Legal Officer in representing the scheme in all disputes including arbitration or litigation in the Court;
7. Provide support and document management for any ongoing   litigation and arbitrations/mediations to ensure proper case management;
8. Participate in legal research and participate in vetting and drawing contracts, lease, loans agreement and other legal documents;
9. Ensure seamless archiving of records of contracts, leases, loan agreements and the covenants therein;
10. Monitor and inform the Legal Officer of renewals or termination of agreements;
11. Provide support in drawing up of contracts, lease documents, loan agreements and other legal documents;
12. Provide support to the Legal Officer in the provision of Board secretariat services to the Board of Trustees;
13. Actively follow up on maintenance and filing all court proceedings as per established systems;
14. Prepare legal documents as required and participate in handling insurance matters as and when required;
15. Attend to Annual General Meeting as and when required; and
16. Prepare legal reports as and when may be required;
17. Maintain legal office records, filing correspondences and update files current status online and opening new file cases;
18. Process advocate’s fee vouchers and requisitioning of payments; and
19. Perform any other duties as may be assigned.

A minimum of three (3) years of relevant experience

• Must demonstrate high integrity and ethical practice
• Must demonstrate ability to work independently with minimum supervision.
• Must be a team player who is able to work cordially in teams
• Must demonstrate ability to multitask.
• Must demonstrate commitment to operational effectiveness
• Should have ability to solve problems by applying relevant business knowledge
• Should demonstrate professional expertise in the relevant work area
• Must have the ability to communicate for both written and oral communication
• Must be able to work under pressure
• Must be a flexible person, who is willing to learn and able to work flexible hours to achieve goals
• Must have knowledge in use of MS office packages

All candidates must ensure that their CVs contain working telephone numbers and email addresses, your current/previous and expected salary, and a list of at least three (3) referees with their current contacts; and attach certificates proving compliance with Chapter 6 of the Constitution of Kenya.