The position is responsible for the implementation of the Human Resource Management Strategy and provides leadership in human resource operations, ensuring compliance with the human resource policies, procedures, and the relevant labour laws. The position also oversees all administration functions for the Scheme

1. Tackle generalist Human Resource matters, including reviewing and developing relevant Policies and Procedures, managing Human Resource processes, practices and procedures;
2. Manage and maintain contracts, personnel files and other employee information and up to date personal records for all employees in accordance with legal requirements and Scheme’s policies and procedures;
3. Manage staff leave processes, by administrating and processing leave and maintaining an up to date database of leave records;
4. Spearhead the recruitment process by developing job descriptions and person specifications, preparing job adverts, checking application forms, and shortlisting for jobs and coordinating induction for new employees;
5. Coordinate and administer KPAPS’ training and development programmes by assisting in the identification of staff training needs assessment and recommending relevant courses to develop staff capacity in conjunction with the unit heads and/or other external training bodies as required;
6. Deal with grievances and implementation of disciplinary procedures;
7. Ensure the accurate and timely performance of payroll functions by computing and recording payroll data as scheduled, maintaining payroll records in compliance with legal requirements and company policies and procedures;
8. Monitor and control internships and attachments programs;
9. Monitoring of staff hours of work for employees and ensuring that employees maintain work hours;
10. Overseeing the general office administration at KPAPS through the following activities:

• Managing office space, maintaining service contracts, managing office equipment and monitoring administrative cost
• Supervising the administrative team including the support staff driver, cleaners and the office assistant/receptionist.
• Implementing office administrative procedures and policies at KPAPS including policies on communication, office security, travel, office cleanliness and health and safety
• Establishing & facilitating safety measures at KPAPS including Annual Fire drills, Safety compliance programs, First Aid Activities et
• Organizing and setting up staff functions such as management meeting, long service award ceremonies, team building, birthdays etc.
• Managing the company vehicles by coordinating vehicle maintenance, motor vehicle insurance activities, maintaining a user log of the vehicles and sourcing for outsourced taxi services
• Overseeing the renewal of office licenses and relevant business licenses

Must have at least six (6) years proven work experience in the field of Human Resources and Administration

• Should be computer literate
• Should have sound knowledge of professional standards e.g. integrity, accountability, servant leadership
• Must be fluent in both English and Kiswahili
• Should have thorough knowledge of relevant Labour Laws and the relevant sections of the Constitution
• Must have knowledge of Financial Management for non-finance officers
• Must have good leadership skills
• Should have excellent communication skills
• Should have excellent interpersonal skills
• Must have displayed excellent organizational skills
• Should have strong negotiation skills
• Should have good conflict management skills
• Should have basic counselling skills

All candidates must ensure that their CVs contain working telephone numbers and email addresses, your current/previous and expected salary, and a list of at least three (3) referees with their current contacts; and attach certificates proving compliance with Chapter 6 of the Constitution of Kenya.