Qatar Charity is a leading international non-governmental organization committed to providing humanitarian aid and development assistance across the globe. With a mission to empower communities, we prioritize sustainable development, poverty alleviation, and improving lives through innovative solutions.

PURPOSE OF DIVISION:
The lnternational Program Division- lnternational Finance and Services unit provides accurate and punctual financial management, reports and forecasts on the organization's income and expenditure. The division empowers and builds the capacity of the field offices and Partners to manage funds effectively and efficiently, meeting international standards and the standards of the Qatar Charity. This is achieved through both organizational and lndividual learnlng, and
through an organization wide system of development and deployment.

JOB PURPOSE:
To manage the national finance and assist the country director on administration while
overseeing sub-offices' functions and effective control of all financial matters ensuring reporting and compliance with donors and Qatar Charity financial guidelines.

KEY OBJECTIVES
To ensure the development of an efficient, clear and transparent Finance Department in Qatar Charity Kenya office.
Responsible for the creation, planning, coordination, day-to-day financial management, reporting and development of the Qatar Charity Kenya office finance related operations.

KEY WORKING RELATIONSHIPS
Regular liaison and engagement within Finance team, other stakeholder departments, eD/Head of Mission, Partner organizations, the regional team, the regional desk coordinator, and external bodies and QCHQ finance etc. as per the advice of Line manager.

FINANCE MANAGMENT AND CONTROLS

• To maintain financial systems and controls to ensure the efficiency, integrity and transparency of the office operations in accordance with Qatar Charity Kenya guidelines, national legal requirements, and internationally accepted accounting standards.
• To ensure all accounting records and supporting documentation for all financial transactions are maintained in a systematic order and in a safe and secure condition under the custody of the organization.
• To provide Qatar Charity Kenya with complete, accurate and timely financial reports, including institutional donor reports where required for all projects implemented in the country in the required formats.
• To maintain accurate and effective financial controls on all transactions incurred by the office as part of project implementation and other related costs.
• To maintain effective control over cash and bank (ensure that cash in hand and bank reconcile with accounting records). Ensure that the office funds are well managed and that adequate funds are available to meet the organization's responsibilities.
• To provide quarterly and where required monthly financial reports to the Qatar Charity (aC) finance department.
• To assist and support the Head of Programme and programme managers and Country Director in ensuring that field expenditures meet Qatar Charity (QC) and institutional donor requirements and remain within the approved plans and budgets.
• To assist and support the Head of Programme and programme managers and Country Director in the preparation of budgets for project proposals and annual field office budgets.
• To ensure the effective and efficient working of budgetary, accounting, reporting and internal control systems for the field and all sub-offices.
• To liaise with external auditors. government departments, and banks regularly.
• To manage and undertake local internal audits of the field and sub-offices including implemented projects.
• Abide bythe Kenyan Law
• Report to Country Director-Kenya office

COMPLIANCE AND STANDARDS

• Ensure that all QCK offices in the country use and comply with Kenya Law & QC financial guidelines while ensuring we maintain a good working environment in all workplaces/offices
• To ensure procurement is conducted according to QC standards as well as donor agency requirements.
• To ensure that adequate measures are in place to safeguard the assets of the organization.
• ln liaison with the procurement department & assure you that contracts, leases and other agreements are properly prepared and updated to meet agency needs; including fair and reasonable commitments from service vendors; and to comply with legal obligations.

CAPACITY BUILDING

• To identify the needs and support for development of staff and partners {where needed) to build their capacity and competence enhancement in preparation of financial reports, donor financial reports in line with donor reporting requirements.
• To provide guidance and develop the finance staff to build the capacity of national staff to reconcile Microsoft Dynamics 365 {MCD365) ledger entries in relation to budget versus actual.
• To participate in the recruitment, selection and induction of new finance staff.
• To train staff and partners in budget preparation and monitoring.

NETWORKING

• To represent Qatar Charity Kenya in relevant forums and contribute to technical interactions and discussions on the same.
  
  
  

• Knowledge of Microsoft Dynamics 355 (MCD 355).
• Excellent communication skills with the ability to present financial matters to non- financial managers.
• Ability to manage and supervise finance and non-finance staff in multiple and remote locations.
• Proficiency in MS Office, particularly Excel.
• Familiarity with donor compliance requirements (e.9., USAID, EU, UN agencies) is an added advantage.
• Ability to work independently and provide initiative in improving finance/Administration functions.
• Strong interpersonal and communication skills.
• Ability to work under pressure and meet tight deadlines.

• Ability to think strategically.
• Good computer literacy skills.
• Ability to adapt to new situations and needs.
• Ability to develop and build capacities of staff.
• Disposition of a team player.
• Proficiency in MS Office, particularly Excel.
• To establlsh good working relationships with a variety of people.
• To communicate clearly in writing and orally.
• To work under pressure and prioritize effectively.

Personal Qualities

• Problem solving skills
• Culturally sensitive

Desirable

• Demonstrates the flexibility and energy that is required for a high level of self-management and awareness.
• Has Previous experience working with an NGO

Method of Application
Please send us your cover letter and detailed CV, including your qualifications, experience, names, and addresses of three referees, a working e-mail address and daytime telephone contacts. The forwarding e-mail and cover letter must clearly indicate the position title on the subject line. Send your application to [email protected] by 3rd November 2025 COB.

Note: Only shortlisted candidates will be contacted