The position is responsible for providing executive support services in the day to day running of the Scheme Administrator Office while working closely with staff and managers as a key contact person

1. Manage the Scheme  Administrator’s  diary  and  email  account  and  ensure  the calendar, appointments, meetings, travel and deadlines are well organized and maintained;
2. Ensure the Scheme Administrator’s office is equipped and maintained in a clean state;
3. Facilitate the business including meetings, briefings and receiving of visitors;
4. Organize briefings  and  meetings  on  behalf  of  the  Scheme  Administrator  and maintaining records of the meetings with staff, media and other stakeholders;
5. Arrange and co-ordinate travel and accommodation requirements and ensure all the necessary arrangements are in place for the Scheme Administrator commitments and itineraries;
6. Coordinate Staff Matters, Meetings, Training Needs Assessments, Workshops, Preparation of Budgets/Finance, Time Management;
7. Filter general information, queries, telephone calls and invitations to the Scheme Administrator by redirecting or taking forward such contacts as appropriate;
8. Conduct weekly diary meetings with the Scheme Administrator to discuss upcoming engagements, invitations and other requests;
9. Maintain smooth communication between the Scheme Administrator’s office and internal departments and to demonstrating leadership in maintaining credibility, trust and support with management staff;
10. Prioritize conflicting needs, handle matters expeditiously, proactively, and follow- through on projects and relevant assignments to successful completion within deadlines;
11. Draft, edit, and ensure precision and delivery of reports, correspondence and communications from the Scheme Administrator’s offi
12. Maintain and update  key information and contacts regarding   the Board and strategic relationships for the Scheme Administrator’s office and the organization in general; and
13. Managing and ensuring the efficient filing, documentation, safe custody and retrieval of the Scheme Administrator’s records with due classification concerning confidentiality and archival value.
14. Perform any other duties as may be assigned

Must have a minimum of three (3) experience in a similar position

• Knowledge of administrative and clerical procedures and systems such as managing files and records, transcription, designing forms, and other office procedures;
• Must demonstrate ability to work independently with minimum supervision;
• Must demonstrate commitment to operational effectiveness
• Should have ability to solve problems by applying relevant business knowledge
• Should demonstrate professional expertise in the relevant work area
• Must have the ability to communicate for both written and oral communication
• Must be able to work under pressure
• Must have knowledge in use of MS office packages

All candidates must ensure that their CVs contain working telephone numbers and email addresses, your current/previous and expected salary, and a list of at least three (3) referees with their current contacts; and attach certificates proving compliance with Chapter 6 of the Constitution of Kenya.