Job title:            Branch Manager -Mombasa town.

Reports to:        Managing Director

Vacancies:         1 post

The purpose of the role is to manage the company branch (at any location) to achieve growth and profitability through operations, sales, and business development activities management in liaison with other functional departments at the Head office.

General administration:

• Monitor performance of all branch employees. Manage daily attendance including leave scheduling.
• Enforce company policies, procedures, processes, and rules at the branch.
• Safeguard all company assets including IT infrastructure, raising any repairs, maintenance, and replacement requirements.
• Ensure all required regulatory licences /permits for the branch are validly in place.
• Share any competitor’s intelligence in the region the branch is located.
• Provide reports required by Management.

Sales/Marketing:

• Achieving growth by hitting individual sales targets and by managing sales team to achieve their target/s for branch performance.
• Ensure all sales administration processes e.g., quotations, invoicing, deliveries etc. at the branch are dealt with promptly.
• Share monthly sales forecasts report for the branch.
• Monitor and control all sales debts at the branch.
• Raise any customer services issues and any need for products/ services development with Sales/Marketing Manager.

Workshop floor operations:

• Generate job cards, allocate duties to mechanics ensuring job timelines and work quality is met. Ensure timely closure of jobs for invoicing.
• Monitor operations processes to ensure efficiency of work processes.

Stores Management:

• Coordinate stocks transfers, monitor proper and timely recording on Mars system and any physical records.
• Participate in stocks audits, monitor stock levels and physical stocks custody.

HR :

• Coordinate HR activities at the branch. Raise any staff recruitment need, training need, performance management, disciplinary issues with the Managing Director in liaison with HR Manager.
• Coordinate health and safety matters at the branch.
• Ensure smooth office operations with timely opening/closing of the branch and procurement of all needed supplies.
• Monitor branch contractors such as security services.
• Facilitate major communication between the branch and other company areas.

Finance:

• Ensure debts collection updates weekly report is sent to Head office.
• Ensure daily accounting activities related to invoicing, cash receipts and banking are dealt with and required records are available.
• Timely raise any financial requirements with head office ensuring all expenditures are duly and properly supported and are for company use only.
• Provide input for the branch annual budget.
• Provide any end month payroll input information required from the branch.

Plus, any additional responsibilities as may be formally assigned by Managing Director/C.E.O.

• Over 3 years managerial experience in a similar position in the automotive engineering sector.
• Good knowledge of company products /services, processes and procedures and business operating environment.
• Ability to work in a matrix organization structure with direct and dotted reporting lines.

• Excellent team management and leadership.
• A person of integrity to avoid any conflict-of-interests, unethical business/personal conduct, and other related vices/misconducts
• A trustworthy person with clean record. Kenya D.C. I police clearance certificate will be required.

All applications are to be submitted by 25th August 2024.