Optimise Outsourcing is seeking for a Bookkeeper for their client; is a well-established UK-based accountancy practice supporting a diverse portfolio of small and medium-sized businesses

The Bookkeeper will be required to maintain accurate, up-to-date financial records using QuickBooks, and Xero where applicable, ensuring compliance, supporting reporting, and enabling timely progression of work without escalation.

The client is known for their accuracy, reliability, and commercially focused approach, who play a key role in helping clients maintain clean financial records and make informed decisions.

Bookkeeping sits at the heart of the business, underpinning management accounts, reporting, and compliance. The firm operates in a fast-paced, deadline-driven environment where attention to detail, ownership, and consistency are essential.

The successful candidate will be part of a collaborative team working across multiple clients, with responsibility for maintaining accurate financial data, identifying discrepancies, and ensuring records are always up to date and audit-ready.

This is an excellent opportunity for a detail-oriented Bookkeeper who takes pride in producing high-quality work and thrives in a structured, professional environment.

For GDPR and confidentiality reasons, the client’s identity will be disclosed at the interview stage.

Optimise Outsourcing is a UK-registered Employer of Record (EOR) and recruitment partner with a strong operational base in Nairobi. We connect high-performing Kenyan professionals with established international businesses and provide:

• Full HR and operational support
• Structured onboarding and training
• Performance coaching and development
• A professional, office-based working environment

Joining Optimise means joining a company committed to long-term career growth and operational excellence.

The Bookkeeper is successful when:

• Client records in QuickBooks or Xero are accurate and up to date at all times
• Bank and balance sheet reconciliations are complete and correct
• VAT returns are prepared accurately and on time as required
• MTD compliance is met
• Data is clean, consistent, and review-ready
• Minimal corrections are required at review stage
• Queries from Accountant/Penny are limited and non-repetitive
• Workflow progresses without delay or backlog

The Bookkeeper is accountable for:

Bookkeeping & Technical Delivery (QuickBooks)

• Maintain complete and accurate records in QuickBooks Online, or Xero including:
• Bank transaction posting and allocation
• Bank, credit card, and loan reconciliations
• Documentation matches Balance Sheet for bank statements/loans etc
• Purchase invoice and expense processing to correct Chart of Accountants
• Sales invoice posting and receipt allocation
• Maintenance of accurate ledgers (debtors, creditors, nominal)
• VAT return preparation and submission support, where required
• MTD submission were required
• Recode items as required for VAT and Year End
• Journal entries (within competence)
• Maintaining clean audit trails for pay roll, VAT and YE Accounts

All work must:

1. Be correctly coded and consistently applied
2. Be supported with appropriate documentation
3. Be fully reconciled (no unexplained differences)
4. Be ready for Accountant review without material gaps

Deadline Ownership

Maintain awareness of all assigned deadlines (VAT, MTD, month-end, reporting cycles)

• Ensure:
• Work is started early
• Missing information is requested promptly
• Issues are identified early
• No deadline becomes urgent due to delay

Client Communication

• Respond to client queries within 1 business day.
• Communication must be:
• Clear and professional
• Aligned with the client tone and standards
• Practical and commercially aware
• Free from unnecessary technical jargon
• Must not provide advice outside competence; escalate where required.

Workflow & Systems Discipline

Maintain accurate job tracking across:

• Update Tracker (including colour status)

All work must show:

• Correct status
• Clear ownership
• Defined next action
• No inactive or “unknown” jobs

Data Integrity & Cleanliness

Maintain clean ledgers with no duplication or miscoding

Ensure:

• Suspense accounts are cleared promptly
• Aged debtors/creditors are accurate
• Bank feeds are reviewed regularly (not left unattended)
• Flag inconsistencies or anomalies early

Escalation Awareness

Identify and escalate:

• Unusual transactions
• Potential compliance risks
• Cashflow concerns
• Poor record-keeping from clients
• Any uncertainty in treatment

• Minimum 3 years’ experience in a bookkeeping, accounts assistant, or similar finance role.
• Direct responsibility for preparing and issuing client invoices.
• Hands-on experience using at least one accounting system (QuickBooks, Xero, Sage, or similar).
• Strong attention to detail and careful, structured approach to work.
• Confidence working with numbers and financial data.
• Clear, professional written and verbal English communication skills.
• Comfortable working collaboratively with remote colleagues.
• Proactive mindset and willingness to take ownership of work.

Must comply with:

• HMRC requirements (including VAT and MTD regulations)
• Companies Act requirements (where relevant to records)
• Data protection regulations
• Internal process and quality standards
• Confidentiality at all times
• Ongoing training in QuickBooks and Xero and bookkeeping standards

Working Environment & Equipment

• Office-based role in Nairobi.
• All equipment provided, including:
• Computer and monitors
• Headset and telephony systems
• Secure access to required systems

Candidates are not required to provide their own equipment.

Remuneration is aligned with experience and current market standards.

Application Process (Please Read Carefully)

To be considered for this role, applicants must complete ALL the following:

Step 1 — Complete the mandatory assessment
Step 2 — Upload your CV and cover letter via the assessment portal
Step 3 — Submit your application for review

👉 Application & Assessment Link:
https://app.testgorilla.com/s/6iog8ssa

⚠️ Applications without completed assessments will not be reviewed.