Reports to:   Development Officer

Employment status: Full-time

Job Location: Karen-Nairobi

General Job description

The Assistant Development Officer is responsible for providing assistance and support for the on-going service delivery of the Daughters of Charity programmes in Kenya through developing project proposals/ grant applications, Programme Implementation, Reports writing, Monitoring and Evaluation, Strategic Planning and resource mobilization and fundraising.

NB: Work Collaboratively with the Regional Finance Office

Assist the Development Officer in the following

Programme Planning and Development

• Help to develop innovative approaches and models that will bring sustainable growth in project implementation in line with strategic plans.
• Ensure policies and procedures governing the implementation of programmes are in place and implemented.
• Prepare an annual programme plan and oversee annual budgets for each project location.

• Development of funding proposals targeting existing and new funding agencies both overseas and local.
• Help each location to draw up a strategic plan every 3 years.

Programmes Implementation

• Help to develop project work plans in accordance with the specifications and funding limitations and oversee its implementation within the required time frame and period
• Provide technical advice and guidance to Project Managers in the implementation of their projects.
• Write communications, promotional literature, newsletters etc as requested by funders or the Mission Coordinator.

Monitoring and Evaluation

• Organize/perform field- work to ensure project objectives are met as per the monitoring plan.
• Follow up on issues raised in field findings/reports and offer solutions/guidance.
• Prepare and maintain records, narrative and financial reports and any other report as may be necessary.
• Compare annual project plan/financial budget against actual activities, monitor variances and ensure corrective measures are taken.
• Ensure that all activities implemented are in compliance with funding agreements, policies and other regulatory requirements.
• Monitor and report on Child Protection and Safeguarding activity and training in each location.
• Hold monthly development office staff meetings.

Project Evaluation

• Facilitate progressive evaluation of each project to assess its effectiveness, relevance efficiency and impact and recommend strategies for improvement when necessary.
• Ensure that applications submitted by local administrators are in line with policy, procedure and Daughters of Charity charism before approval and submission.
• Facilitate learning/training forums to assist Project Managers/staff development and growth.
• Organize external evaluations for each project location every two to three years

Funding

• Develop contact with possible in-country and overseas donors.
• Help administrators to access more local funding, especially government funds.  

• Keep a record of contacts and promises made by various donors.

Other duties

• Arrange monthly meetings with the Kenyan Mission Coordinator
• Send out timely reminders to project managers regarding applications and reporting time as per donor requirements/schedule.

• Call for and review quarterly reports

• Ensure all applications are uploaded, online, at least 2 days before the date of submission
• Ensure that individual location project files are kept updated
• Ensure that all funding applications and reports are filed in date order

• Liaise with Mission Development Office – Ireland as necessary

• Minimum of 5 years of experience in the project development field.
• Experience in community engagement and development projects
• Experience or knowledge on project management (applying for, managing and reporting on grant-funded projects etc.)
• Understanding of Monitoring and Evaluation of projects

• Excellent communication skills (verbal and written), including presentational, negotiating and influencing skills.
• Good interpersonal skills
• Ability to plan and prioritize work to meet set deadlines
• Work well individually and as a member of the Development Team

We invite qualified candidates to apply, please send your curriculum vitae, including three references. Ensure that one of the references is your current employer.

Please note that only shortlisted candidates will be contacted. We appreciate your interest in joining Daughters of Charity and look forward to receiving your applications.