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Administrative Management Assistant (DHS)

U. S . Embassy Nairobi Nairobi


U.S. Mission                           Nairobi

Announcement Number:      Nairobi-2022-047R

Position Title:                        Administrative Management Assistant (DHS)

Opening Period:                    06/14/2022 – 06/29/2022

The U.S. Mission in Nairobi is seeking eligible and qualified applicants for the position of Administrative Management Assistant.

The work schedule for this position is: Full Time (40 hours per week).

Start date: Candidate must be able to begin working within a reasonable period of receipt of agency authorization and/or clearances/certifications or their candidacy may end.


Incumbent serves as a management program analyst.  Serves as a senior analyst or advisor to management on major mission or administrative program requiring application of a wide range of qualitative and quantitative methods to assess complex management and program processes and systems. This includes budget methodology and control; statistical research and performance measurement; information systems; management techniques and theories; organizational structure; planning and control systems; monitoring of public news and social media; and public and diplomatic liaison. 

This position will be directly supervised by the Department of Homeland Security (DHS)/ Customs Border Patrol (CBP) Supervisory Management Program Analyst.


EDUCATION: Two years of college or university studies is required

LANGUAGE: English Level IV (Fluent, Speaking/Reading/Writing) is required. (This may be tested).

Kiswahili Level III (Good working Knowledge, Speaking/Reading/Writing) is required.

More Details on Experience

A minimum of 5 years of experience in customs and immigration issues, law enforcement operations and programs and/or senior administration is required.

  • Demonstrated experience with giving presentations to diverse audiences
  • Proven ability to work effectively with high level personnel from government, community, implementing partners and other law enforcement agencies is required
  • Prior experience in developing, implementing and monitoring projects designed to improve security and safety and build relations between the host country and the United States is required


More Details on Skills


  • Mastery of analytical tools and methodology to develop and implement DHS laws, policies and regulations; resolve broad and complex planning, evaluation, control, and resource allocation problems; and an ability to provide authoritative advice to management
  • Must have superior interpersonal and administrative skills to organize and coordinate thorough, systemic, professional efforts to meet complex planning needs and unanticipated requirements, and to provide written and oral reports with conclusions, alternatives and recommendations on national and regional policies and projects
  • Ability to plan, organize and direct team and task force efforts across regional lines, including the ability to monitor progress to ensure that realistic objectives and milestones are established.
  • Ability to monitor regional media outlets and social media platforms and proactively identify and develop information of value to the DHS/CBP mission.


  • Must have high-quality organizational, interpersonal, planning, writing and oral communication skills.
  • Must possess a valid driving license.
  • Must possess a strong ability to type efficiently, at least 40 words per minute, and a good understanding of basic mathematics to support office and travel related budget calculations.
  • Must be able to oversee projects in various stages of design and implementation, including developing budget spreadsheets and statements of work and/or reviewing and analyzing project reports and financial statements to ensure on time achievement of project deliverables
  • Must have excellent working ability with computers and Microsoft Office Suite programs (Outlook, Word, Excel, PowerPoint, Access, etc..) and a strong ability to type efficiently.

Terms And Conditions

Qualifications: All applicants under consideration will be required to pass medical and security certifications.  

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. 

 How to Apply:  All candidates must be able to obtain a Local Security Certification.

Interested candidates for this position must submit their application to the following for consideration: //

Required Documents: Please provide the required documentation listed below with your application:

  • Residency and/or Work Permit (If applicable)
  • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)
  • Two years of college or university studies is required
  • Curriculum-vitae (CV)

 What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 

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